Virtual and In-Person IRB Hearings: What You Need to Know

The IRB conducts hearings both virtually (by videoconference) and in-person. This resource explains how each format works, how to prepare for a virtual hearing, and what to do if technical issues arise.

This resource explains the two formats for IRB hearings — videoconference (virtual) and in-person — and provides practical guidance for each. It covers the technical requirements for virtual hearings, how to participate effectively, and the procedural considerations that apply to both formats.

Since the COVID-19 pandemic, the IRB has conducted the majority of its hearings by videoconference. Virtual hearings have become the default for the RPD, RAD, IAD, and ID. While they offer convenience, they also introduce practical challenges — particularly for claimants who are not comfortable with technology, have limited internet access, or face other barriers to participating effectively. Understanding how virtual hearings work — and your rights within them — is important for every claimant.

• The IRB's default format for most hearings is videoconference — typically using Microsoft Teams or a similar platform specified in the Notice of Hearing
• You must confirm your technology setup well in advance of the hearing — camera, microphone, stable internet connection, and a quiet, private location
• Interpreters participate in virtual hearings remotely — if you experience problems understanding the interpretation, you must advise the board member immediately
• If you experience technical difficulties that prevent you from participating effectively, you must notify the IRB as soon as possible — a hearing may be adjourned in appropriate circumstances
• In-person hearings are still scheduled where the IRB considers it appropriate — including cases involving complex evidence, accessibility needs, or concerns about the fairness of a virtual proceeding